Bid E-Rate RFP / Q & A

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E-Rate Funding Year 2021

Funding Year 2021 RFP

Funding Year 2021 Question & Answer

Q:  Where would Ethernet transport be to/from?

A:  We are looking for a dedicated fiber connection with the indicated minimum speed internet to be delivered to the district designated location within the main school building.  The school district will handle all internal connections.

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Q. There are questions around the router. Do you have information you can provide on the current router needing to be replaced or the specs needed on the new router?

A. The original project was allowing for over-engineering. As long as all aspects of the project can be completed using vlans, we will not need to include a router; which is the preferred approach.

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Q:  Are you able to give a little more detail on the UPS units specs, and perhaps delivery timeline? 

A:  This is an example of a unit that we currently use in classrooms that would meet the desired criteria:

- 1500VA / 865W Backup Battery Power

- 10 Total Outlets (NEMA 15-15R): 5 Battery Backup and surge protection, and 5 Surge-protection only 

- Automatic Voltage Regulation (AVR) instantly corrects low/high voltage fluctuations, and is Active PFC compatible 

- 6' Power Cord with NEMA 15-15P wall plug.

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 Q:  Do you have a rough idea of the expectation of delivery of the UPS units?

 A:  The expectation of delivery would be by August 2, 2021.

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E-Rate Funding Year 2020

Funding Year 2020 RFP

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E-Rate Funding Year 2017

 

E-Rate Funding Year 2017, Form 470 Application Number #170062229

 

Vendor Question:

 

In the requirements for switches under Category 2 services each switch lists 1 fiber port as a requirement.  What type of fiber will you be connecting to each switch?  

 

IT Coordinator for Custer County School - Answer:  multi-mode light fiber

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CCSD Funding Year 2017-2018 E-Rate Question/Answers

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RFP: RFP-FY 2017 CCSD C-1

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Questions:

  1. How many buildings are there total and distance between them?

    1. Our schools are all on one campus connected to each other.

  2. Cable quantity show 10,000 feet with over 1,000 modular jacks.  Are those numbers correct?

    1. Yes, these numbers are correct.  

  3. Is the project to rewire all existing drops plus more and demo all existing drops.

    1. The request is for materials only.

  4. Per the RFP you are looking to buy 5 patch panels that are 48 ports for a total of 240 connections.  Are the patch panels loaded or unloaded?  If loaded will there be over 1,000 terminations in the field?

    1. Loaded are preferred.  

  5. Does each of the locations that need a fiber jumper have an existing MDF/IDF in place?  For instance the library is the MDF and fiber is needed to HS Lab. Does the lab already have an existing rack.

    1. Yes

  6. Fiber patch panel 12 port quantity 7 – Will these be wall mount or rack mount type with 12 fiber or 6 fiber adapter panels?  

    1. Rack mount

  7. Do the long fiber jumper runs need to be in plenum inner-duct?

    1. Innerduct is not on the initial rfp

  8. When referring to fiber jumpers are they 2 strands?  Like a long fiber patch cord or more fiber strands than that?

    1. 2 strand is fine

  9. When referencing multimode is that 62.5um or 50um?

    1. 62.5um

  10. I don’t see any faceplates on the proposal, will those be needed?  If not what is the manufacturer for the existing faceplates?

    1. These are not a part of the rfp

  11. Will the contractor be replacing existing jacks in the field along with providing some new cabling and terminations?  Or will this be a complete demo and upgrade?

    1. Installation is not part of the rfp

  12. Will cable demo be involved with this project?

    1. Installation is not part of the rfp

  13. Are cable pathways and sleeves in place or will some need to be installed?

    1. These are not a part of the rfp

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E- Rate Q & A (Posted April 14th, 2016)

 

Vendor Question:

     Is there any way you have a specific model number or which kind of Ubiquiti WAPs you are looking for?

          Answer:  We are currently using Unifi AP Pro, and are looking to add access points to our existing network.

 

Vendor Questions:

     What are you currently using for wireless and is it working for you?

          Answer:  Ubiquity Unifi AP Pro, yes, it’s working

     Is this project addressing guest access, BYOD or a 1:1 initiative?

          Answer:  Overall increase in devices on network, and 1:1 pilot

     Is there a mandatory walk-thru/response date?

          Answer:  See RFP

     Can I schedule a webinar demo to showcase how “vendor” is a perfect fit for your school?

          Answer:  No, we are not looking to change systems, just add to what we have

 

Vendor Questions:

     Is Custer County Schools currently using Ubiquiti Unifi AP Pro access points?

          Answer:  Yes

     How many current access points are installed today?  

          Answer:  14

     Is Custer County currently using Unifi controller software for management?  

     If so, what version are you running?

          Answers:  Yes, the free web client

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Message posted on 4/13/2016

Please know that we submitted two Form #470's on the same day within an hour or so of each other.  Because we are not able to delete the incorrect form.., be advised to use the following Form #470 and reference the information below.

 

So when you are referencing our Form #470 and RFP information,

PLEASE USE THIS...

 

The CORRECT Form #470 is "CCSD Form 470 (Submission 3) 2016" and is application number 160043257 and the CORRECT RFP is "CusterCounty RFP-FY2016 CCSD-C1 3rd Submission".

 

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CCSD Form #470 - FY 2016

Application Number #160016070

Funding Year - 2016

Vendor questions and responses:

 

Vendor question #1:

Dell is interested in bidding on the 470 request for category 2. Is the school willing to accept a hardware only bid without cabling?

 

Response to Vendor question #1:

Assuming that we can accept a bid from another vendor for the cabling this could be possible; but preference would be given to complete network solutions as cost considerations would have to be given to additional work necessary to make the solution work.